WHO WE ARE

Artswikipedia (“the Company”, “we”, or “us”) is one of the leading 3D 2D model and animation marketplaces including medical and scientafic illustrations, virtual/augmented reality and gaming, and 3d print design.

“Artswikipedia”, is the controller of your personal data. If you have any questions concerning processing of your personal data, you can contact our data protection officer by email at admin@artswikipedia.com.

We respect your privacy and are committed to protecting it through this Privacy Policy. Like most website operators, Artswikipedia collects data about our users and visitors to our website artswikipedia.com (“the Website”). This Privacy Policy should be read in conjunction with our General Terms and Conditions and our Cookie Policy .

HOW WE USE YOUR PERSONAL DATA?

We will only collect and process your personal data when the law allows us to. Most commonly, we will collect and process your personal data in the following circumstances:

• Where we need to perform the contract, we are about to enter into or have entered into with you.
• Where we need to comply with a legal or regulatory obligation.
• Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests.
• When you consented to data collection and processing for the particular purpose.

WHAT PERSONAL INFORMATION DO WE PROCESS?

The personal data we process (collect, use, store and share) about you depends on who you are and how we interact with you: whether you are just a regular visitor to our Website or Guest Buyer, or whether you are a registered Member (Registered User, Designer or Business Customer). When we refer in this Privacy Policy to 'personal data' we are referring to data about you (or other living people) from which you could be identified directly or that makes you identifiable indirectly by one or more factors related and specific to you such as your name, your contact details and even your IP address.

When you register or use the Website you will be asked to "opt in" to our Privacy Policy, General Terms and Conditions, i.e. to confirm that you have read those documents and understand and acknowledge to our use of any personal data that we may collect from you as a user of the Website as set out in this Privacy Policy.

If you are a visitor of our Website

As you visit or interact with our Website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, session logs and other similar technologies. We use cookies to improve our Website, make your browsing experience and our business decisions better. The data we may collect is:

• IP address
• Session logs (IP address, login date (month/year), last login country)
• Your location (country)
• Your devise you are browsing from and the browser you use
• Referrer website (the website that linked you to our website, if any).

The purpose of processing - to improve our Website and users experience.

Legal basis for processing- the legitimate interest (IT security, marketing) and your consent for processing data for particular purpose (e.g. the use of cookies).

The period of data storage - Please see our Cookie Policy for further details.

If you are a Registered User

When you register to use our services by creating an account on our Website or connecting your Facebook, Google, Twitter account to the Website, we will collect personal data as necessary to register such account

• User name
• Email address
• IP address

The purpose of processing - registration of a Member account.

Legal basis for processing- the performance of the contract between us and you as a Registered User or necessity to take steps at your request before entering into a contract.

The period of data storage - 3 years after last login (if no purchases are made), 10 years after the purchase..

Additionally, if you want to purchase Product in addition we would collect and process your personal data related to the payment

Payment details (credit/debit card number or Paypal address, Crypto transaction). Please note that we do not store financial data. We just confirm that the status of transaction.

The purpose of processing - provision of services, including the fulfilment of orders and transactions (purchase) and delivery of goods online or to physical address.

Legal basis for processing- the performance of the contract between us and you as a Registered User or necessity to take steps at your request before entering into a contract.

The period of data storage - 12 years after the purchase.

If you are a Designer

If you are a registered Member who creates product and list them and uses the Website as a platform for selling your degital art you are considered a Designer. We will collect and process personal data as necessary to register your account

• User name
• Email address
• Session logs (IP address, login date (month/year), last login country)

The purpose of processing - registration of a Member account.

Legal basis for processing- the performance of the contract between us and the you as a Designer or necessity to take steps at your request before entering into a contract.

The period of data storage - 5 years after last login (if no purchases or sales are made), 10 years after the purchase or sale.

Additionally, in order to be eligible for royalty payments for your products sold on our Website in addition we would collect and process your personal data that you are obliged to provide when signing the Payment Agreement Form:

• First name
• Last name
• Birth date
• ID number (a number of any government-issued document such as passport, ID, driver's license, etc. or your national identification number)
• A copy of your ID document (a photo or a scan of your ID, passport, driver's license or social security)
• Full address (street address/ZIP code, city, country)
• Location (city, country)
• Bank account number (or other payment details, such as Paypal address, Webmoney or Payoneer ID)
• IP address

The purpose of processing - execution of financial transactions (transfer of royalty payments for services sold).

Legal basis for processing- the performance of the contract between us and you the Designer or necessity to take steps at your request before entering into a contract, legal obligation.

The period of data storage - 12 years after the purchase or royalty payment.

If you are a Business Customer

We offer our services to Business Customers and therefore we are processing personal data of the representative of Business Customer as necessary to register an account and for provision of our services:

• User name
• First name
• Last name
• Company info (title, company name)
• Location (city, country)
• Phone number
• Email address
• Session logs (IP address, login date (month/year), last login location)

The purpose of processing - provision of services, including the fulfilment of orders and transactions (purchase) and delivery of goods online.

Legal basis for processing- the performance of the contract between the parties or necessity to take steps before entering into a contract.

The period of data storage - 12 years after last login..

Direct Marketing

We engage in various marketing activities and try to improve our Website and user experience. We need to know what information on the Website is most interesting for visitors and Members, from which countries they come to our Website, how often they return, which browsers they use, on which devices the Website is browsed, what is their IP address. We may collect that data by using third party tools such as cookies and other technologies (e.g. Google Analytics or similar ones), which allows to record and analyze statistical data about use of the Website. Please see our Cookie Policy for further details.

Subscribing for the news

Any Website's visitor or Member can subscribe for Company's newsletter and receive our news, promotions, sales proposals, etc. by providing his/her email. For this we will process your data:

Email address

The purpose of processing - sending the newsletter.

Legal basis for processing- your consent.

The period of data storage - 12 years after receiving consent or until you withdraw your consent.

You may withdraw your consent at any time by simply clicking 'unsubscribe' link at any email or by sending your withdrawal notice to us by email at support@artswikipedia.com

Sending email notifications

If you are a Member (Registered User) we may send you notifications about our proposals or your activities within your account:notifying you aboutproduct and feature announcements, community news, special offers, information about sales; sending you notifications when you get a new personal message; notifying you when your model is sold, when the purchaser rates your product or provides other feedback; informing you about received price offers (when the offer is received, gets accepted, declined or negotiated); providing you tips & tricks to help you improve your experience. For this we will process your data:

Email address

The purpose of processing - sending notifications and provision of services.

Legal basis for processing- the legitimate interest of our Company to improve user experience and the performance of the contract between the parties .

The period of data storage - 12 years after last login.

You may object to processing of your data for this particular reason or withdraw your consent at any time by simply clicking 'unsubscribe' link at any email or by sending your withdrawal notice to us by email: support@artswikipedia.com. Also, you may change notification settings by logging to your account and making changes in the settings.

Profiling

We may use the data of your activities as well as transactions to provide you with the most relevant information. On your registration we assign each Member to an individual profile depending on your interests (e.g., if you are looking to purchase products, to sell them or both). Depending on the profile that you are assigned to, the Company will amend the experience you receive while visiting our Website which might include slight alterations of the Website as well as most interesting pieces of the Website will reach you first or you might access additional functionalities. You may freely choose your main interests in your profile settings to guarantee the best experience.

The purpose of processing - improving Members experience and providing services adjusted to each Member interests.

Legal basis for processing- the legitimate interest of our Company to improve user experience.

The period of data storage - 8 years after last login (if no purchases or sales are made), 12 years after the last purchase or sale.

You may object to processing of your data for this particular reason (profiling) by informing us by email support@artswikipedia.com, however please note that profiling is linked to the website functionality and you might not be able to use some of our services if profiling is disabled.

If you are a Designer

we may use your activity data (product sold, uploaded, ratings, likes, comments, etc.) to add the reputation points and assign the profile level, which is related to a Royalty rate and allows users to increase their earnings.

Links to other sites

The Website may contain links to other sites, i.e. links leading to websites of our partners or to social media websites. This Policy is applicable only with respect to the Website, but not any other sites, therefore we strongly recommend to review the privacy policies of any websites that you may reach by following hyperlinks presented in this Website. We have no control and no responsibility with regard to any content presented in sites other than the Website.

WHO CAN WE SHARE YOUR DATA WITH?

We put our best efforts to keep your data safe and always require the high level of security and confidentiality from our employees and partners.

We may share your personal data with our trusted services providers. We use third party service providers to undertake processing operations on our behalf, and this may require us to share your personal data with them when they provide services to us, to you on behalf of us and under our instructions.

Transaction information data may be accessible to our partners, who provide us with tools for payments.

We will only provide service providers with the minimum amount of personal data they need to fulfil the services we request, and we stipulate that they protect this information and do not use it for any other purpose. We take these relationships seriously and oblige all of our data processors to sign contracts with us that clearly set out their commitment to respecting your rights as individuals, and their commitments to assisting us to help you exercise your rights as a data subject.

We engage with these payment providers: Paypal, Webmoney, Payoneer, Coinbase, also we may provide your data to banks or other financial institutions.

We may also provide your data (or allow access to your data) for our IT support service providers on case by case basis in case of specific incident resolution, e.g. customer service issue, security incident investigation, for accounting service providers, etc.

We may also disclose your data if required to do so by law or if we believe that such action is necessary to protect and defend the rights, property or personal safety of the Company, the Website or its visitors.

WHAT ARE YOUR RIGHTS?

As a data subject you have a number of rights in relation to your personal data. You can exercise the rights that are mentioned further by contacting us at support@artswikipedia.com.

LThe right of access- you may request access to the personal data that we hold which relates to you and receive a copy of data that we hold about you.

The right to rectification- you may request us to correct personal data that we hold about you which you believe is incorrect or inaccurate and to complete incomplete personal data. We may ask you to verify any new data that you provide to us and may take our own steps to check that the new data you have supplied us with is right.

The right to erasure- you may also ask us to erase personal data if:

• your personal information has been processed unlawfully by us; or
• your personal information is no longer necessary for the purposes for which it was collected by us; or
• you withdraw your consent and where there is no other legal ground for the processing;
• where you object to processing (see below) and there is no overriding legitimate

interest for continuing to process your personal data.

The right to restrict processing - you may ask us to restrict processing of your personal data in these situations:

• If you object to processing pending the verification whether the legitimate grounds of the Company override those of you;
• if you dispute the accuracy of personal data we are processing and want us to verify that data's accuracy;
• where it has been established that our use of the data is unlawful but you do not want us to erase it;
• where we no longer need to process your personal data (and would otherwise dispose of it) but you wish for us to continue storing it in order to enable you to establish, exercise or defend legal claims.

The right to data portability - you can ask us to provide you or transmit those data directly to another controller of your choice, where technically feasible, certain personal data that we hold about you in a structured, commonly used machine-readable format. However, you must keep in mind that you may exercise the right of data portability only on data that is processed based on your consent or on a performance of a contract between you and us and that is being processed by automated means. We can guarantee only transferring data to you in such occasions and can not be responsible with technical compatibility of other party systems where data transfer is requested.

The right to withdraw consent regarding processing of personal data - you may withdraw your given consent for processing of personal data for particular purposes at any time by informing us at email support@artswikipedia.com or following the procedure that was specified before obtaining your consent.

The right to object - you can object to our processing your personal data under certain circumstances including where processing takes place in line with the Company's legitimate business interests as set out above. Where you object to processing, we must stop processing your personal data unless we can show that our legitimate ground for processing of your personal data overrides your interests or where we need to process the data to establish, exercise or defend legal claims.

The right to object to automated decision making and profiling - you have the right to be informed about the existence of any automated decision making and profiling of your personal data and where appropriate, be provided with meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing that affects you.

We may change this Privacy Policy from time to time based on changes to applicable laws and regulations or other requirements applicable to us, changes in technology, or changes to our business. Any changes we make to the Privacy Policy in the future will be posted on our Website at https://artswikipedia.com/privacy-policy. We may also notify you directly via email about the changes and the effective date of the updated Privacy Policy if changes affect how we process personal data. If you will continue to use our services after the effective date will mean that you have accepted the changes.

This Privacy Policy was last updated in July 2022.